Introducing the Teams Group All at FyFa on 24 April
To strengthen internal communication and enhance our digital community, FyFa is launching a new Microsoft Teams group: All at FyFa on 24 April. This platform is designed to bring everyone at FyFa together in one central, easy-to-navigate space for communication and interaction. Questions? Contact the group’s moderators Julia Spector or Sabina de Villiers.
What is All at FyFa?
All at FyFa is a Teams group that serves as a shared digital meeting place for the department. It’s structured into multiple channels, each with its own purpose and target audience, ensuring that communication is relevant and streamlined. To promote inclusivity and accessibility, English is the only language used in the group.
The initiative is based on a collective need for faster, more dynamic communication within FyFa. Traditional email can often be overwhelming and fragmented, and the Staff Portal lacks in dialogue opportunities —this Teams group aims to fix that.
Whether you're looking for quick updates, want to engage in discussions, ask for help with something, or simply stay in the loop, All at FyFa makes it easier to be part of the conversation. It fosters an open, inclusive culture where ideas and information can flow freely—without clogging up your inbox.
Please note, FyFa is not closing down any communication channels at this stage, just adding a new and more agile one.
House rules – keeping it constructive and welcoming
To maintain a respectful and productive environment, house rules have been created for the Teams group. These guidelines are there to ensure clear, inclusive, and professional communication across all channels. Everyone is encouraged to read the house rules before posting, so we can collectively build a space that supports open dialogue, collaboration, and a positive work culture.
House rules for the Teams group All at FyFa
Channels that keep communication clear and focused
To meet the diverse needs across FyFa, the Teams group is divided into carefully curated channels:
Channels for everyone:
- General – An open space for everyone, covering broad topics, quick updates, and casual interactions.
- News from the Management – Important updates and announcements from the faculty leadership, ensuring transparency and accessibility.
- Research Support – A hub for questions, tips, and information related to research funding, processes, and opportunities.
Locked channels:
- FyFa Managers (for managers only) – A private channel for internal discussions, coordination, and information-sharing among managers.
- FyFa Faculty (for FyFa Faculty only) – A dedicated space for the FyFa Faculty to discuss internal matters and share faculty-specific updates.
- FyFa Professors (for FyFa Professors only) – A dedicated space for FyFa Professors to discuss internal matters.
These channels help ensure that the right messages reach the right people—without overwhelming everyone.
Are you missing a channel? Contact the All at FyFa moderators Julia Spector or Sabina de Villiers.
Welcome to participate from 23 April!
The Purpose of All at FyFa
- Fast and direct communication with everyone at FyFa
- Amplify other communication channels, such as web updates and newsletters
- Boost interaction, involvement, and dialogue across departments and roles
- Improve well-being and the sense of belonging in the FyFa community
- Lighten your inbox by replacing some email threads with focused Teams discussions
- Centralise important information that might otherwise be buried in scattered emails
Do you have suggestions, comments or want to add someone to the group? Contact the All at FyFa moderators Julia Spector or Sabina de Villiers.
FyFa exclusive trainings in Teams
Do you want to become better at Teams? For basic training in Teams, it is recommended that you attend KI's basic training, which is given several times per semester.
More information and instructions on how to register
FyFa will also host two exclusive sessions where we will go into specific detail on tips and tricks in Teams, and how to use the new All at FyFa group.
The first session will take place online on Zoom on 6 May from 13 to 14.
Link to participate: https://ki-se.zoom.us/j/65927290348?pwd=92exOZnr8Zcewy1W1GjCAJRNlFIHbd.1
Meeting ID: 659 2729 0348
Passcode: 211785
The second session will take place on site in Biomedicum on 12 May from 13 to 14.
Places are limited for this session, please contact Julia Spector or Sabina de Villiers to secure your spot.