Registration (diarieföring) of human ethics applications and permits

After a recent review, it was found that there is a large discrepancy between the number of human ethics applications submitted to the Swedish Ethical Review Authority by KI researchers, and the number of applications registered at KI. Applications and decisions by the Swedish Ethical Review Authority for human research at KI need to be registered at KI (diarieföring), according to the KI guidelines for recordkeeping. We therefore need to see to that this is done and create a process for this at FyFa. From now all human ethics applications and permits by FyFa researchers will have to be dealt with as follows: 

Applications submitted by a FyFa researcher with KI as responsible research principal (ansvarig forskningshuvudman)

• Contact Roelinde before submission, for review of the application
• After submission and signature by Sophie as authorized signatory and Head of Department, download a pdf of the complete submitted application and send to Roelinde, who will organise the registration at KI
• When you receive the decision from the Ethical Review Authority, download the pdf and send to Roelinde who will organise the registration at KI
• The same procedure applies if any amendments are made to existing ethical permits

Applications submitted by a researcher outside of FyFa and with you as collaborating researcher and KI as collaborating research principal (medverkande forskningshuvudman)

• Send a copy of the full application and decision to Roelinde, who will arrange the registration
• The same procedure applies if any amendments are made to existing ethical permits

Read more here about registration of research-related documents and which documents this applies to.