Published: 22-03-2023 14:21 | Updated: 22-03-2023 14:21

Information regarding changed routines for examinations in examination room

From 1 April 2023, a coordinated examination service will be introduced for all examinations in KI's common examination halls. For you who work as a course coordinator, examiner and education administrator, this means that the course's routines need to be changed.

It is important that course coordinators, examiners and education administrators read the pages under Exam Service and the administrative processes for examination in the writing room.

The coordinated examination service will, in addition to common start times for examinations, mean:

  • Registration for the examination must be made no later than 10 calendar days before the examination via the activity opportunity in Ladok.
  • The student must be registered or re-registered on the current course occasion.
  • The student must be eligible to write the examination in accordance with the syllabus that applies to the course.

Information about the time and order of registration for examination in examination rooms

  • Information about the time and order for registration for examination in examination rooms must be available in the course room in Canvas at the start of the course.
  • The last day for registration for examination must also be in Canvas' calendar function.
  • Information must also be available on the course web to reach even those students who want to re-register to complete the examination.

Registrations during spring semester 2023

During the spring semester 2023, the education administrator can register groups of students for examination in the examination room, but there is also the opportunity for students to register themselves at Ladok for students interface. When students sign up themselves, the anonymization process is strengthened as the order of the enrollments is never repeated exactly.

Registrations from autumn semester 2023

From the autumn semester 2023, groups of students must not be registered by the education administrator, but students must register for the examination themselves at Ladok for students. However, if special needs exist, the education administrator can assist individual students with the registration.

Late notifications

In order for the students to have access to the examination room and the digital examination, they must be registered on the course. During the 10 days preceding the examination, it may be possible to admit students to the examination if there are enough places in the examination room and other conditions (registration and eligibility) are met. The courses need to inform that it is possible to make late registrations and that if there are conditions, the students will be allowed to write the examination.

Late registrations are received by the course, which then communicates with the exam service.

Students who come directly to the examination room without having registered can get a place if there are conditions to arrange

  • registration
  • space in the hall and
  • verification that they are authorized to write the examination has been carried out.

It is the education administrator who registers and controls permissions. The invigilator needs to get an ok from the education administrator and see that the student is registered and has gained access to the digital examination in Inspera in order to write the examination. This must be done no later than within the 30 minutes that apply to admission in case of late arrival.

The student's placement in the writing room

In the students' schedule in TimeEdit, they will receive a link to to see their placement in the writing room. The link is activated the day before the examination when they can log in with their social security number and see the placement in the examination room.

Information about which room they should be in is also listed under the link, the information about the examination room also needs to be in the information in the canvas and on the course web.

Information about administrative processes for examination in a writing room

Information about the administrative processes can be found on the exam service page (the swedish site is the most updated)

Not all administrative processes are yet complete and therefore the page will be updated continuously.

Exam services also inform the learning administrators network in Teams about the processes.

The exam service will book meetings with the courses that have examinations in April.