Information for staff and students regarding COVID-19

[Updated 2021-12-08] This information is addressed to staff and students at Karolinska Institutet. The page will be updated when new recommendations and important information are added regarding the COVID-19 pandemic. Staff and students are urged to keep themselves informed daily in order to find out about and act upon the latest recommendations.

News

  • New measures to limit the spread of COVID-19 to come into effect from 8 December 2021

The Public Health Agency has issued new advice and instructions for limiting the spread of COVID-19 and reducing the risk of over-burdening the health services. The new advice and recommendations come into effect today, 8 December 2021. (In Swedish only.)

KI will continue to operate in line with the instructions. The university already has flexible work practices in place, which means that we are able to meet the instruction to enable employees to work from home at times when the nature of their work allows.

Teaching is not, however, covered by this instruction.

KI urges anyone who develops symptoms to stay at home and follow the Public Health Agency’s instructions.

 

Information on the 2021 Autumn term

According to the previous decision by the President and request from the Ministry of Education and Research KI is to resume campus-based teaching on 30 August 2021. Certain theory classes can continue to be held digitally. See the individual course schedules.

Flexible working

As of 29 September, KI offers the possibility of a so-called flexible working. Read more about what this means for you in your role.

Symptoms or illness

Follow the instructions of the Swedish Public Health Agency if you or a close relative develop symptoms or becomes ill.

COVID-19 vaccination and test

COVID-19 vaccination

KI urges all students and staff to get vaccinated. You can find more information on 1177.se.

  • If you have a Swedish personal identity number and an e-identification, you can download the app ’AlltidÖppet’ and book a time slot, alternatively visit a vaccination unit for a drop-in time.
  • If you do not have a Swedish personal identity number, please visit a vaccination unit for a drop-in time. Identification (e.g. passport) is required.

KI is not able to demand proof of vaccination. See the Swedish Agency for Government Employers’ Q&A page on prevention, vaccines etc, where it states that a public authority cannot demand proof of vaccination from employees or the general public (in Swedish only).

COVID-19 tests

If you have symptoms of COVID-19, you can book a free PCR test. Tests are available for everyone, even those without a Swedish civic registration number. You can find more information on 1177.se.

For students

This page containing information for students is updated regularly.

For teachers

This page containing information for teachers  is updated regularly.

For doctoral students and supervisors

This page containing  information for doctoral students and supervisors is updated regularly.

Staff with combined appointments and students with clinical placements

Staff with combined appointments and students with clinical placements are required to comply with the care provider’s instructions when engaged in clinical activities or when on the provider’s premises. Region Stockholm’s instructions can be found here.

External staff

The instructions for KI staff also apply to external staff (e.g. cleaners and restaurant workers) working on the KI premises. The responsible manager for the particular service should inform the supplier about the instructions and obtain as much assurance as possible that they are being followed. It would not be practical to make the same demands on service personnel who are only on the KI premises for short periods of time.

Cleaning and ventilation on the KI campuses

Booked lecture halls are cleaned every day. Examination rooms are cleaned between groups if time allows. Public spaces/toilets are cleaned/disinfected daily.

Interior ventilation (function and airflow) is monitored regularly.

Travel

Official travel is not permitted to another country if it conflicts with the Ministry of Foreign Affairs advice. More information can be found on the government website.

Managers, supervisors, HR, etc. are recommended to discuss any such overseas travel beforehand with the person or persons concerned.

Information for international staff and students on travel, visas and permits.

Healthcare work

KI is happy for any contribution by our healthcare-trained staff and students to help doctors and nurses deal with the current situation. Anyone interested can sign up here. 

KI recommends personnel managers to take a generous approach to granting leave of absence. Should such leave be granted, it is to be reported to the departmental HR office. 

COVID-19 courses for healthcare staff

Students and staff with a healthcare training are recommended to take Karolinska Institutet’s COVID-19 courses for care providers and medical staff to learn about the most important principles and challenges as regards preventing the spread of COVID-19, with a focus on hygiene principles and the use of personal protective equipment.

Crisis management

The KI crisis management team, led by the University Director, has created a continuity plan on the basis of which our departments and equivalent units make operational risk assessments to maintain a long-term pandemic preparedness to protect the university’s staff, students and activities.

Resource teams

The university management has set up a number of specialist teams to support the university and society at large, especially with respect to rapid-response interventions.

Support contacts

Extra support and advice for staff, doctoral students, postdoc researchers/docents and visiting researchers are available through the occupational health service Avonova. Avonova does not offer tests or other medical services relating to COVID-19. 

If you’re a student, you can contact the Student Health Service for support if you feel worried or distressed. The Student Health Service does not offer tests or other medical services relating to COVID-19. 

Internet-delivered Cognitive Behavioural Therapy.

Self-help programme for dealing with COVID-19 anxiety.

If you have any questions, please contact your immediate manager or student counsellor/advisor.

Managers and counsellors/advisors with general questions concerning staff and students may contact the head of the Human Resources Office Mats Engelbrektson or the head of the Education Support Office Åsa Nandorf.