Published: 21-06-2022 11:05 | Updated: 22-06-2022 12:08

Important information regarding administration and deadlines for the summer

We are approaching summer, and we start to prepare for the half-year closing of the books and would like to take the opportunity to remind you of some important information regarding finances and HR.

Finance

Supplier Invoices

All supplier invoices should be approved and authorized by July 4th at the latest! It is extremely important to continually deal with all of the invoices received in your email inboxes. No acquisitions regarding equipment after June 17th

Expenses

All expenses, including travel invoices, must be registered in the PA web, with your receipts digitally uploaded, by June 30th at the latest. If you as an employee receive a paper receipt in your role as a government official, your receipt must also be given to us in the Finance Department.

Holidays/Temps

All Invoice approvers and authorizers must delegate their duties in the UBW/Agresso web if they are unable to do so themselves during the holiday period. No supplier invoices should be left unprocessed during this time. We have neither the time, nor opportunity, to contact approvers and authorisers who have not dealt with their invoices.  It is your responsibility. 

Direct payments

We no longer have the technical possibility to handle urgent payments in the Finance Department at MTC. These must be processed through the supplier invoice system and payments are made centrally at KI. It is therefore important that you plan for forthcoming payments for conferences e t c.    
Availability

The Finance Department will be manned throughout the summer, with the exception of July 25th – August 5th when the Finance department will be unstaffed.  Please plan your errands accordingly! You are always welcome to contact us if you have any questions, ekonomi@mtc.ki.se

 

HR Department

Access to Biomedicum

HR must receive information if anyone needs access to Biomedicum during the summer. We would like to have this information as soon as possible, latest June 30th.

Recruitment processes

Recruitment processes will not be initiated during the summer holidays. Ongoing recruitments need to be finalized by June 10th. If not possible - they will be handled after August 8th.

New employments, affiliations and scholarships

New employments, affiliations and scholarships for June, July and August, must be handled and finalized by June 10th. All new employees and scholarship holders must register their bank account with Swedbank via the following link.

Prolongations of employments, affiliations and scholarships

Prolongations of employments, affiliations and scholarships for June, July and August, must be handled and finalized by June 10th.

Holidays

  • Standard holidays apply for researchers, postdocs, assistant professor, professor, PhD students, which means that the entire annual holiday is considered to be taken in the current year.
  • For other employees’ categories (Technical/administrative): The employer has a duty to ensure that the employee takes at least 20 days holiday a year. If the number of paid days holiday is 20 days or more, the employee is entitled to save days in excess of this for a later holiday year. Up to 30 days can be saved.
     

Sick leave – new routine

If an employee becomes ill while on holiday leave, sick leave must be reported by the employee in the PA-web on the first day of sickness. If sick leave is not reported on the first sick day, a doctor’s certificate may be requested from the first sick day.

Application of leave of absence

All applications of leave of absence (holidays, parental leave, etc) must be submitted and attested in the PA-web as soon as possible to avoid errors with salaries during the summer months.
 

Passwords

Make sure you update/renew your KI account password in due time. You can reset your password by yourself, follow the instructions here.  


Availability

The HR Department will be manned throughout the summer, with the exception of July 18th - 29th when the HR department will be unstaffed. There will be limited service during the first week of August.  Please plan your errands accordingly! You are always welcome to contact us if you have any questions, hr@mtc.ki.se

Contact information

Please feel free to contact the administration, more information here