Important dates before the summer for staff at MBB
As we are approaching summer, and the half-year closing of the books, MBB’s administration would like to remind you of some important dates regarding finances and HR.
MBB’s administration will not be manned from August 1 to August 7.
Supplier Invoices
All supplier invoices should be approved and authorized by 4th of July at the latest! It is extremely important to continually deal with all the invoices received in your e-mail inboxes. No acquisitions regarding equipment after June 26th.
Expenses
All expenses, including travel invoices, must be given to us by June 26that the latest.
Holidays /Temps
All invoice approvers and authorizers must delegate their duties in the UBW/Agresso web if you are unable to take care of your invoices during the holiday period. No supplier invoices should be left unprocessed during this time.
Direct payments
We no longer have the technical possibility to handle urgent payments at the Finance Department at MBB. These must be processed through the supplier’s invoice system and payments are made centrally at KI. It is therefore important that you plan for forthcoming payments for conferences etc.
Access to Biomedicum
We must receive information about new staff that needs to be given access to Biomedicum during the summer. We would like to have this information as soon as possible, but at the latest June 30th.
Application of absence of leave
All applications of absence of leave (holidays, parental leave, etc) must be submitted and attested in the PA web as soon as possible and by July 8th at the latest in order to avoid errors with salaries during the summer months.
Recruitment processes
Recruitment processes will not be initiated during the summer holidays. Ongoing recruitments need to be finalized by June 30th.
New employments
All new employees must register their bank account with Swedbank.
Prolongations of employment contracts and scholarship
Prolongations of employments and scholarships for July and August, new scholarships and affiliations must be handled and finalized by June 30th
Passwords
Make sure you update/renew your KI account password in due time. You can reset your password by yourself.
General information
Sick leave: if an employee becomes ill while on holiday leave, sick leave must be reported in Primula (ppw.ki.se) on the first day of sickness.
Contact
You are always welcome to contact the administration if you have any questions!