Important dates before the Holidays
We are approaching Holidays and the closing of the books and would like to remind you of some important information regarding finances and HR.
The administration may not be fully manned during the period surrounding Christmas and the New Year.
You are always welcome to contact us if you have any questions.
Supplier invoices
All supplier invoices should be approved and authorized by 5th of January at the latest! It is extremely important to continually deal with all the invoices received in your e-mail inboxes. No acquisitions regarding equipment after December 9th.
Invoicing from us
The Finance Service office has requested that they receive all paperwork for invoicing by 9th December at the latest.
Expense claims
All expense claims must be registered in the PA-web by December 10that the latest.
Delegate UBW/Agresso
All invoice approvers and authorizers must delegate their duties in the UBW/Agresso web if you are unable to take care of your invoices during the holiday period. No supplier invoices should be left unprocessed during this time.
Access to Biomedicum
Please let us know of any new staff arriving at Biomedicum as early as possible so that no one is left without access to the building during the holidays.
Application of absence of leave
All applications of absence of leave (holidays, parental leave, etc) must be submitted and attested in the PA web as soon as possible and by December 7th at the latest in order to avoid errors with salaries.
Recruitment processes
New recruitment processes will not be initiated during the holiday. Ongoing recruitments need to be finalized by December 20th.
New employments
All new employees must register their bank account details with Swedbank on the following link: https://www.swedbank.se/privat/betala-och-overfora/konton/anmal-konto-till-swedbanks-kontoregister.html
Prolongations of employments, scholarships and affiliations
Prolongations of employments and scholarships, new scholarships and affiliations must be handled and finalized by December 7th.
Passwords
Make sure you update/renew your KI account password in due time. You can reset your password yourself, follow the instructions on: https://staff.ki.se/accounts-and-passwords
General information
Please remember to always report your sick leave directly in the PA-web (primula.ki.se).