Important dates before summer for staff at MBB

Supplier Invoices 

All supplier invoices should be approved and authorized by 3^rd July at the latest! It is extremely important to continually deal with all the invoices received in your e-mail inboxes. 

Expenses

All expense claims must be registered in the PA-web by June 30^th at the latest.  

Holidays /Temps 

All invoice approvers and authorizers must delegate their duties in the UBW/Agresso web if you are unable to take care of your invoices during the holiday period. No supplier invoices should be left unprocessed during this time.  

Direct payments 

We no longer have the technical possibility to handle urgent payments at the Finance Department at MBB. These must be processed through the supplier’s invoice system and payments are made centrally at KI. It is therefore important that you plan for forthcoming payments for conferences etc. 

Access to Biomedicum 

We need to receive information about new staff that needs to be given access to Biomedicum during the summer at the latest by June 28^th so that we can put them on the access list. 

Application of absence of leave 

All applications of absence of leave (holidays, parental leave, etc) must be submitted and attested in the PA web as soon as possible and by June 25^th at the latest in order to avoid errors with salaries during the summer months. 

Recruitment processes 

Recruitment processes will not be initiated during the summer holidays. Ongoing recruitments need to be finalized by June 25^th. 

New employments 

All new employees must register their bank account with Swedbank on the following link: https://staff.ki.se/salary-and-tax

New employment contracts or scholarships 

Any new employment contracts or scholarships for July or August must be finalized by June 25^th. 

Passwords

Make sure you update/renew your KI account password in due time. You can reset your password by yourself, follow the instructions on: https://staff.ki.se/accounts-and-passwords

Sick leave 

Please remember to report sick leave in the PA-web as usual during the summer. 

Communication

Any inquiries regarding communication support between 10 July and 8 August can be addressed to kommunikatorspoolen@ki.se. Any other time to Sara Lidman as usual.

General information 

Any general HR questions can be e-mailed to hr@mbb.ki.se as usual, but we may take longer to reply. 

The department will not be manned during the period 22^nd – 28^th July. 

You are always welcome to contact us if you have any questions. 

Kind regards, 

Natalia, Anna, Marjan, Emina, Lina, Linnea, Anneli, Sara and Carina