Admin Newsletter for staff and affiliates at NEURO - December 2023
Administrative news for staff and affiliates at the Department of Neuroscience (December 2023).
A word from the head of administration
Congratulations
We would like to congratulate Francois Lallemend, who has appointed Professor of Neurobiology of Sensory Systems at our department from 1 December 2023. Read the news article Francois Lallemend new professor at the Department of Neuroscience.
We would also like to congratulate Felicia Petersson, who's temporary employment turned permanent as from 1 December 2023. A warm welcome to Felicia!
Neuro Admin availability
During the holiday season Neuro Admin will be partly staffed, so make sure to check our availability down below.
You will find our more regular availability specified under each person on Administration at the Department of Neuroscience.
Last but not least, we wish you all a peaceful holiday season.
/Sigge
Availability during holiday season 2023–2024
In case of emergency, please contact the Head or Deputy Head of Department and/or Head of Administration during this period.
Management
- Head of Department: Gilberto Fisone, out of office 27 December 2023–5 January 2024 (can be contacted by email or phone during leave)
- Deputy Head of Department: Lennart Brodin, on duty during the holiday season
- Director of studies for undergraduate eductation (GUA): Björn Meister, on duty during the holiday season
- Head of Administration (AC): Sigge Berglann, out of office 22 December 2023–2 January 2024 (can be contacted by email or phone during leave)
Financial unit
- Controller: Therese Brogårde, out of office 27–29 December 2023
- Financial officer: Patricia Kouassi, out of office 27 December 2023–2 January 2024
HR
- HR officer: Malin Guvéus, on duty during the holiday season. Out of the office on 4 January 2024
- HR partner: Felicia Petersson, out of office 21–29 December 2023
Doctoral education
- Doctoral education administrator: Victoria Balabanova, on duty during the holiday season.
Communication & web
- Communications officer: Lotte Brandt, out of office 22 December 2023–5 January 2024
HR
Malin on leave
Malin Guvéus is on leave until 15 December 2023. We would like to remind you to send any HR-related matters, primarily by email to hr@neuro.ki.se.
Salary review
This year's salary review has begun and you can find more information about the procedure in the links below. If you need more information, you can also ask your research group leader or our HR.
Salary revision (nanolearning)
In December, the research group leaders will schedule a Performance Management Dialogue 2 (follow up and salary discussion) with the employees in their groups. PhD students and persons who have fixed-term employments are not included in the salary revision.
- Please note that for members of OFR/S, P,O or SEKO, salary will not be discussed during the Performance Management Dialogue 2 since new salaries are negotiated centrally between the union and the employer.
- For members of Saco-S and unorganised unions, the Performance Management Dialogue 2 is a salary discussion during which your salary is announced. If a Saco-S member disagrees on their new salary, the case will be handled separately and the salary will be paid when all disagreements have been negotiated.
Rules for official entertainment and gifts at Karolinska Institutet
We get quite a few questions about gifts and Christmas parties. Read more about the Guidelines on representation, gifts and certain staff benefits.
NB! According to the Swedish Tax Agency, a maximum of two staff parties (i.e. Christmas parties) per year is reasonable, without benefit taxation. A dinner/party in connection with a conference, with at least a six-hour programme, such as the department's upcoming retreat, is not considered a staff party.
Finance
Financial closure
The financial closure is approaching and UBW/Agresso Web is closing on 5 January 2024. Hence, all supplier invoices should be approved and authorized by 4 January 2024, at the latest.
Depreciation
Depreciation is an economic concept that involves spreading the cost of an asset over its useful life. Imagine that we buy a machine for 100,000 SEK. The machine will not last forever, let’s say it is estimated to be useful for ten years. Instead of accounting for the entire cost of 100,000 SEK in the first year, KI spreads the cost over the machine’s lifespan. This means that KI writes off 10,000 SEK each year for ten years. In this way, the cost of the machine is matched against the revenues it helps to generate each year. This makes it easier to see how profitable the operation is over time.
Please note that all equipment purchased for over 30,000 SEK should be registered as inventory in account 1291. If two PIs purchase equipment, only one project can ‘own’ the equipment in the system, but the cost allocation of the fixed asset will be distributed.
For any finance/economy-related matters, please remember to use the email address ekonomi@neuro.ki.se.
Doctoral education
Welcome to newly admitted doctoral students
- Penghao Xia, main supervisor Miriam Mosing (25 August 2023)
- Simona Serra, main supervisor Federico Iovino (1 October 2023)
- Konstantinos Koutsogiannis, main supervisor Konstantinos Ampatzis (5 October 2023)
- Meike Bleeksma, main supervisor Frank Niklaus (KTH) (1 December 2023)
- Kaiwen Zhang, main supervisor Saida Hadjab (1 December 2023)
Doctoral theses defences
- Carina Plewnia who successfully defended her thesis on 27 October 2023.
- Emil Wärnberg who successfully defended his thesis on 24 November 2023.
- Christina Neofytou who will defend her thesis on 15 December 2023.
Communication
Reminder: Personal profile pages on KI's website will be replaced on 14 December 2023
All employees (administrators, researchers, PhD students) and affiliates have a personal profile page on KI's website.
Please note that on the evening of 14 December 2023, your current page will be replaced by a new one that retrieves all information from KI RIMS. If you have made changes to the content on your current page after 7 September, you will need to re-enter the information by login in to KI RIMS and manage your profile information.
KI-RIMS helps you keep your profile page up to date by automatically sending information from other systems to your profile page. You decide what to show and what information to add.
Find out more and see what the new profile page looks like
The Conversation launches online writing courses for academics
KI’s collaboration partner, the international news platform The Conversation, has launched four self-paced, online training courses for researchers who wish to improve their communication skills and write for the public.